Skip to content

Additional Checks

An additional check is a supplementary action required to complete an applicant's profile. For example, this might involve performing a Criminal Record Check, or asking your applicant to undergo their General Security Awareness Training.

These checks are typically included in a default bundle during the applicant invitation process. However they can be added either through a customer bundle, or added to applicants profile after they have been invited.

How to request an Additional Check

For an overview of CRC levels and DBS registration, see Criminal Record Checks.

  1. Go to the Additional Checks section of the applicant’s profile and select Criminal Record Check.
  2. Choose how the check will be obtained:
    • Via VettingGateway — deducts 1 DBS credit from your account
    • Externally — the check is obtained outside the platform by the applicant or organisation
  3. Select the check level: Basic, Standard, or Enhanced.
  4. Enter the applicant’s details and click Save Changes.
  5. Click the Perform New Check button that appears on the right-hand side.

Once requested, an Auto-Retrieval section is generated containing the applicant’s E Number, which can be used to track the check on the official DBS website.

Before requesting a DBS check

The applicant must have at least one valid Proof of Identity document uploaded and marked as Use this document for DBS submission — a Passport, Driving Licence, National ID Card, or Birth Certificate. Go to the Documents section of the profile to add or update this.

You must also read and understand the DBS Guidelines on identity verification before approving the document.

When does GSAT become available?

In line with UK Aviation Regulations, GSAT cannot be sent until:

  • The applicant’s whereabouts have been fully verified for the referencing period, and
  • All CRCs have been received

VettingGateway will unlock the GSAT option automatically once these conditions are met.

  1. Go to the Additional Checks section of the applicant’s profile.
  2. Click Add new check and select GSAT.
  3. Send the training link to the applicant.

Once the applicant completes their training, a PDF certificate is automatically attached to their profile.

Note

You cannot add a GSAT as an Additional Check on a manually created profile.

Uploading results

Once you've obtained the result of a check you'll need to upload it. Upon changing the status to Completed, a supporting evidence field will be shown.

To upload the document click into the field and locate the file on your device, before clicking Save Changes.

Note

The file must be in PDF format.

Tracking activity

Every change to checks are tracked by VettingGateway, which you can view by clicking the activity icon. For example, you can see when details were updated or when a status was changed.

Click here for more information on tracking changes.